How is a Resignation Letter Written with its Significant Element?

A formal resignation letter shows your professionalism even while you are leaving the company. How would you write a letter of resignation that would leave an everlasting positive mark on your career? Reading through this article will help you in finding the tips to write an outstanding resignation letter.
    Well, you have decided to move on from your current employer.

    You might have decided to leave the current employer due to various reasons such as personal commitment, a better offer from a different company, planning to pursue higher studies, etc.

    Whatever may be the reason, your resignation should be as professional as your work. You can not ruin the relationship with the current employer while you are leaving.

    You have already impressed your employer to get placed and have been impressing them to continue climbing the professional ladder. And so, your exit should also be surprisingly impressive.

    Significant Element of a Resignation Letter - The Action Plan
    Significant Element of a Resignation Letter - The Action Plan

    Significant Element of a Resignation Letter

    Have you ever thought of writing an impressive resignation letter? Here is the clue. Your resignation letter should include an action plan to cover your absence.

    Your professionalism in the exit process is the key to your re-entry in the same organization at a higher position.

    The Action Plan

    The action plan should include the following:
    1. the updated status reports,
    2. the workflow, instructions, and updates documented for the employer's perusal,
    3. suggestion for your replacement, if any, and
    4. a note on your willingness to make the transition smooth.

    What is a Resignation Letter?

    A resignation letter is a formal note written to the employer to notify an employee's decision to leave the company.

    The following are the mandatory elements of a resignation letter:

    1. your full name and designation,
    2. the date,
    3. name and designation of the recipient,
    4. the subject (your resignation),
    5. the reason for your decision,
    6. details of your notice period as per the agreed terms,
    7. a thank you note for all the support, and
    8. an action plan.
    You can format the resignation letter in the above order.

    What NOT to Mention?

    You should not mention anything negative in the resignation letter. Even if your terms were not good with your peers, manager, or skip level managers, do not point out anything negative.

    During your tenure, you might have tried your best with every possible approach to make the professional journey smooth.

    When your attempts were in ruin when you were working with them, why do you want to try the same during your notice period? Try to serve your notice period as smooth as possible.

    Do you best for a professional transition and maintain a smooth relationship with your peers and manager.

    So, when can you let the employer know that you were not happy with something during your tenure in the company? The answer follows.

    The Exit Interview

    The exit interview is a long process which deals with the complete financial and documentary settlement.

    Here you get another chance to show your gratitude and pleasing notes. HR is also interested in hearing your suggestions and feedback.

    You can now explain how a situation or process could have been better. You need to maintain professionalism and office ethics while sharing your feedback.

    Make sure you record the feedback and document it. Mention in the document that you are sharing the feedback for the betterment of the company.


    The world is too small. We may meet anyone again at a different place in a different position. It is always better to maintain a good relationship with everyone.

    Your resignation letter and exit interview should also be with a positive note. Any negative feedback can be shared with extreme care and professionalism.